Medical device manufacturerClinical operations

Spreadsheets replaced by one auditable record per patient

#ForHealthcareLeaders

CodingIT built a multi-study clinical trial tracking platform, and licenses and hosts it for a global medical device manufacturer. It follows each patient from pre-screening through treatment and five years of follow-up, across more than 20 concurrent trials.

Laravel
PHP
Vue
TypeScript
Tailwind
AWS

The Project

The client develops and manufactures medical devices. Long-term outcome studies are how their therapies earn adoption, which makes the operational quality of trial tracking a commercial concern rather than an administrative one. The work spans external core labs, internal divisions and multiple departments, with a complete, auditable record for every patient across a five-year follow-up window.

The Challenge

Before the platform, the whole operation ran on spreadsheets: linked Excel files with no single record and no history, coordination by email across labs and departments, and no audit trail of who changed what and when. The harder task was finding a partner with the clinical domain knowledge to build it correctly and the flexibility to keep iterating.

The Solution

CodingIT built the platform and licenses it to the client, hosting it and managing its compliance. Each new trial is set up through configuration, so onboarding a new study doesn't require a rebuild.

The Patient Record

Dynamic forms per trial, backed by roughly 7,000 field definitions, with one-click PDF snapshots and a field-level audit trail. A single continuous record per patient, from pre-screening through treatment and five years of follow-up.

The Screening Operation

Seven role-based dashboards for imaging specialists, medical reviewers, core-lab coordinators, clinical analysts and follow-up teams, with prioritized review queues and a rules engine that raises data-quality queries, promotes patient statuses and schedules follow-up visits.

Trial Isolation and Access

A separate secure workspace per trial, with 16 roles and granular permissions, access logging, HIPAA-compliant hosting and two-way sync with an external core-lab system.